Rental Property OS — Portfolio Manager & Deal Analyzer: Rent Roll, Tenants & Leases, Cash Flow, Cap Rate & Cash-on-Cash
Run a rental portfolio and underwrite new deals in one Notion system. It computes the numbers investors actually decide on — NOI, cap rate, cash-on-cash return, monthly cash flow and the 1% rule — while tracking rent collection with late flags, leases with renewal alerts, per-property P&L and maintenance. Includes a full deal analyzer with an amortized mortgage calculator and 40+ AI prompts.
Manage the doors you own and analyze the next deal — in one place. Rental Property OS is built for landlords and buy-and-hold investors. It runs the investor math most templates leave to a spreadsheet — cap rate, cash-on-cash return, NOI, monthly cash flow, the 1% rule — while tracking rent collection, leases and maintenance across your whole portfolio.
Why investors switch to this
Most rental templates are either a management checklist or a deal calculator. This is both. Every property shows its real return stack, your dashboard leads with total cash flow and occupancy, and a full deal analyzer lets you underwrite a prospective purchase — with a proper amortized mortgage — before you ever make an offer.
What's inside — portfolio and analysis, connected
- 🏠 Portfolio dashboard — total monthly cash flow, equity, occupancy % and average cap rate.
- 🏢 Properties — per-property cash flow, NOI, cap rate, cash-on-cash and equity.
- 🚪 Rent roll — units with occupied/vacant status and actual vs market rent.
- 🧑 Tenants & leases — terms, deposits and renewal alerts before a lease lapses.
- 💵 Rent collection — a monthly ledger with paid/late flags so you chase overdue rent on day one.
- 💸 Income & expenses — per-property P&L with tax-deductible flags for your accountant.
- 🔧 Maintenance & work orders — costs flow straight into the P&L.
- 🧮 Deal analyzer — price, rent, financing → cap rate, cash-on-cash, cash flow and a 1%-rule verdict.
- 🤝 Vendors & documents — your trades directory and lease/insurance vault.
The advanced touches you won't find elsewhere
- 📊 NOI, cap rate & cash-on-cash computed live per property.
- 🧮 Amortized mortgage calculator so cash-flow numbers are honest.
- 💵 Rent-collection ledger with automatic late flags.
- ⏰ Lease-renewal alerts — never get surprised by a vacancy.
- 🤖 40+ AI landlord prompts — deal go/no-go, tenant screening, listings, late-rent notices.
Built for a growing portfolio
Works on the free Notion plan, on desktop and mobile, and scales with your doors — no per-unit SaaS fees, fully private. Comes with sample data, a one-click way to clear it, a 20-minute walkthrough and a written setup guide. An organizational/analysis template, not investment, tax or legal advice — verify every number.
Instant download. Free lifetime updates. Add a property with real numbers and read your cap rate and cash-on-cash in seconds.
- Complete Real Estate CRM (duplicate to your Notion workspace)
- 7 connected databases: Deals, Contacts, Listings, Showings, Tasks, Commissions, SOI
- Pre-built dashboards: Daily Command Center, Pipeline, Weekly Business Review
- Commission & GCI goal planner with split calculators
- Contract-to-close checklist with auto-calculated deadlines
- 40+ AI prompt pack (listing copy, follow-ups, social captions)
- Client-facing share views + QR open-house sign-in template
- Video walkthrough (20+ min) + written setup guide (PDF)
- Sample data you can clear in one click
This product is perfect for:
- Real estate agents & realtors (residential or commercial)
- Solo agents who want to replace an expensive CRM subscription
- Small teams & brokerages managing shared pipelines
- New agents building a repeatable listing-to-close process
- Beginners and advanced users alike
- Remote workers and digital nomads
Customer Reviews
Excellent product! Saved me so much time. Highly recommended.
This is exactly what I was looking for. Beautiful and functional.
Great value for money. Very well organized and easy to customize.