Wedding Planning OS — Budget Engine, Guest List & RSVP, Vendor CRM, Seating & Countdown Timeline

Set one date and the whole wedding organizes itself. Wedding Planning OS is an all-in-one Notion workspace that actually calculates — your timeline auto-dates from the wedding day, RSVPs tally your headcount and meal counts for the caterer, and every expense rolls up into a live budget that flags when a category goes over.

Why couples switch to this

Most wedding templates are beautiful but static — checklists you date by hand and budget tables you total yourself. This one does the counting, so nothing slips: no missed vendor payment, no forgotten RSVP, no over-budget surprise, no unseated guest.

What's inside — the whole wedding, connected

• ⏳ Countdown dashboard — days to go, budget health, confirmed headcount and what's due, at a glance.
• ✅ Auto-dated timeline — set the wedding date and every task dates itself from 12 months out to day-of, with overdue and due-soon flags.
• 💰 Budget engine — expenses roll up into category Spent / Remaining / % used with an over-budget flag.
• 🧑‍🤝‍🧑 Guest list & RSVP — confirmed party size, meal tallies for the caterer, and your RSVP response rate, all calculated.
• 🪑 Seating chart — tables with capacity, live seats-left, and an unseated-guests view.
• 🤝 Vendor CRM — quote comparison, contracts, balance due and a payment schedule so no deposit is missed.
• 📅 Wedding-day itinerary — a minute-by-minute run of show to share with vendors.
• 🎁 Registry & thank-yous — an outstanding-thank-yous view so none are forgotten.

The advanced touches you won't find elsewhere

• 📆 Countdown-driven timeline — the entire checklist dates itself from your wedding day.
• 🧮 Rollup budget with per-category over/under flags.
• 🍽️ Headcount & meal tallies straight from RSVPs.
• 💳 Vendor payment schedule — "payments due this month," never a missed balance.
• 🤖 40+ AI prompts — budget splits, vendor emails, vows, speeches, seating diplomacy and thank-you notes.

Built for the year of your life

Works on the free Notion plan, on desktop and mobile, with two-owner views so it's a shared plan, not one person's burden. One-tap buttons keep the numbers current. Comes with sample data, a one-click way to clear it, a 20-minute video walkthrough and a written setup guide.

Instant download. Free lifetime updates. Set your date and let the whole wedding plan itself.