Podcast Production OS — Episode Pipeline, Guest CRM, Show Notes, Sponsors & Download Analytics

Consistency grows podcasts — so this system measures it. Podcast Production OS runs every episode from idea to published, tracks how long it's been since you last shipped, flags episodes stuck in editing, and rolls up guests, sponsors and downloads. It's the difference between a folder of episode notes and a show you can actually grow.

Why podcasters switch to this

Most podcast templates are an episode list and a checklist. This one tells you whether you're on schedule, which episodes are silently killing your cadence in the edit, how many invited guests actually make it to air, and what each sponsor read is worth. The publishing-cadence tracker alone changes how consistently you ship.

What's inside — the whole show, connected

• 📼 Episode pipeline — Idea → Scheduled → Recorded → Editing → Ready → Published, with days-in-stage.
• 📈 Publishing cadence — days since last episode, an on-schedule flag and a monthly-goal bar.
• ✂️ Stuck-in-editing detector — the episodes quietly wrecking your schedule.
• 🎤 Guest CRM — an outreach funnel from invited to recorded to published, with a promo-sent rate.
• ✅ Publish checklist — audio, show notes, timestamps, cover, upload, promo, tracked to 100%.
• 📝 Show notes & assets — descriptions, timestamps and links ready to paste into your host.
• 💰 Sponsors & ads — pipeline, rates, ad reads, a CPM helper and revenue.
• 📊 Download analytics — trends and a best-episodes leaderboard.
• ♻️ Repurposing engine — one episode into clips, quotes, threads and a newsletter.

The advanced touches you won't find elsewhere

• 📅 Publishing-cadence tracker — consistency, the #1 growth lever, made visible.
• ✂️ Editing-stuck flags via days-in-stage.
• 🎤 Guest funnel conversion and promo-sent tracking.
• 💰 Sponsor revenue + CPM helper to price ad reads.
• 🤖 40+ AI podcast prompts — episode ideas, guest outreach, interview questions, show notes.

Built for indie podcasters

Works on the free Notion plan, on desktop and mobile — one-tap to add an episode, advance a stage, book a guest or log downloads. Fully private, replaces a stack of tools. Comes with sample data, a one-click way to clear it, a 20-minute walkthrough and a written setup guide.

Instant download. Free lifetime updates. Plan it, record it, ship it on schedule.